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Tips on Implementing a Time and Attendance System

Running a business, big or small, means a lot of components to manage – and I mean a lot. One of these factors is time management, it plays a big role in the productivity of the company due to two main reasons; One is to track the performance of employees regarding how many hours he works in a day and the other will help you decide to set your goals and how long it will take the company to reach certain goals .

In this modern era, many companies are still struggling to properly implement the time and attendance system. Some of these companies may have purchased state-of-the-art time management software tools but did not consider the complexity of these software tools when coupled with the company’s payroll system.

Some companies fail to implement time and attendance due to the simplest reason – lack of knowledge of software capabilities and limitations.

Whether you founded your business about a year ago or your company has been up and running for a decade now, here are some tips that may help you implement the perfect time and attendance system.

1. Size matters.

If you are planning for company expansion such as adding some employees or moving to greener pastures, remember that there will be many changes along the way. Some employees will be promoted over time so their salaries will change and the location may require certain compensation.

These factors will definitely affect the payroll system so choosing a “versatile” time management software tool is very important.

2. Do the talking.

I know you’ve heard this a thousand times and I’ll say it again; it’s important to ask. If you’ve found that valuable time and attendance software and are about to click the buy button, how about contacting the vendor first.

Yes, I know, everything is automated now but I recommend communicating with the provider not only by sending emails (and receiving the same answer over and over again) but by phone, chat or talking to the provider which personally brings us to number 3 .

3. Knowledge is key.

Unless you are developing the time management software yourself, consider the possibility of inviting one of the provider’s experts to a meeting with your staff so that questions can be answered quickly and issues can be quickly resolved such as aspects time and attendance software couple with the payroll system and how the system responds to some adjustments over time.

If this is not possible it may be because the provider is on the other side of the world, go back to number 2. Remember that this aspect is very complex and we are dealing with technicalities here and issues can occur that even the IT department may not be resolved.

Choose the time and attendance software providers you talk to first and make sure you contact them even after the time and attendance purchase has been implemented.

There you have it, 3 simple rules to remember when implementing a time and attendance system. For beginners, this is important and for veterans, it is not too late, there is always room for improvement and you can think about it now.

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