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Productivity Coaching – Which Phone is the Smart Phone?

A question I often hear when training new clients is: “Which cell phone should I buy? What is the best choice for me, among all the options?”

While there is no universal answer, there is a taste of the phone that has proven to be the best

choice for productivity, and that’s a Windows-based Smartphone. While the makes and models are different, the “guts” of these phones are the same. They all run a mobile variation of the familiar Windows operating system. Be aware that each cell phone provider sells a different selection of Windows based Smartphones. In my case, my provider is T-Mobile, and I use T-Mobile Dash. For other providers there are many good options such as the Motorola Q or the Palm 700W series.

Smartphones make an excellent choice for productivity because they communicate almost flawlessly with Windows-based programs, especially Microsoft Outlook. Since Windows is the most universal business system, Smartphone is a logical choice. When you connect your Smartphone to a computer, not only will it charge, but all contacts, tasks, and calendar items, will be transferred quickly and effortlessly from your computer to your phone. Since the phone itself is based on the Windows system, the menus are familiar and easy to use. Additionally, for those who prefer to receive their email over the phone, Windows Smartphones can handle all your email needs with ease.

There are other types of phones that people often ask about, and I’ll explain in a moment why I don’t see them as valuable in terms of productivity.

Blackberry – Blackberry is the beneficiary of good marketing, and the term Blackberry is often used incorrectly to describe any type of Smartphone. I have to say that a Blackberry is a solid second place performer when it comes to productivity. However, it doesn’t sync smoothly with Outlook, and because the menu features are so different, some people have trouble using Blackberries. You may experience a bit of a mental switch because of trying to think about the differences between using a computer and using a Blackberry phone. However, it manages tasks, contacts, and calendar items well, and I have a few clients who use it successfully.

palm – Without reservation I discourage people from using a Palm-based phone for productivity. First of all, syncing and communication between a Palm-based phone and a Windows-based computer is erratic and unpredictable. This difficult relationship between Palm and Windows is bound to cause a lot of problems, and will be a tech support nightmare in the long run. Palm includes software for your desktop, but this software is poorly designed and places too many arbitrary limits on how you organize your life. (For example, Palm doesn’t allow a large number of custom categories, something I find necessary for good productivity techniques.) The biggest problem though with a palm is the system. himself. In fact, Palm-based phones and planners use a technology that is more than a decade old. It may have been better in 1996, but now it’s slow and it’s clunky, and I find it difficult for most people to use.

iPhone – There’s a lot to love about the iPhone, both in terms of its visual appeal and its tactile response. It’s a beautiful, attractive phone that’s easy to use. However, the iPhone is built primarily for multimedia such as music, video, and web surfing. Clients I’ve worked with who have iPhones bumped up against Apple not thinking much about productivity tools in contacts, tasks, and calendars. Also, while the iPhone syncs with the Mac’s iCal program and even Microsoft Entourage, the sync is very questionable and there are many missing features that frustrate my clients. Trying to sync an iPhone with a Microsoft-based operating system is even more problematic. The iPhone has an advantage, because it has a “Visual Voicemail” feature, which allows you to read the “gist” of voicemails without having to listen to them. The bottom line: if you’re interested in impressing your friends and watching videos and surfing the Internet with your phone, then the iPhone is a fun choice. If you’re interested in using your phone to improve your productivity and stay on top of all the things you need to do, the iPhone is limited.

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