Get To Know Your Employees With These 20 Non-Awkward Questions Secrets to Effective Staff Meetings

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Secrets to Effective Staff Meetings

The following typical staff meeting statistics were compiled from a Survey conducted by GroupSystems:

The average staff meeting is 50 minutes

– 16 minutes wasted on inefficiencies

– 59% do not take meeting minutes

-68% said input from the meeting is rarely used or not at all

What can you do with it?

Schedule in advance. If it’s not an emergency, schedule one to two weeks in advance. Include start time, stop time and Topics.

Prepare an Agenda, and stick to it.

There is a Theme. Focus on One to Three Topics, no more than that.

In the Agenda, include ten minutes for Open Discussion and feedback at the end of the meeting.

Start Time, even when everyone else is gone. Show respect to people who show up on time and start right away. Individuals who are late may ‘catch up’ when the meeting is over. Don’t bother people with a conscience who show up on time.

Establish a meeting moderator. One person is assigned to keep the meeting going properly and on time.

If possible, schedule the staff meeting for a total of twenty minutes or less. This is based on ten minutes of Agenda discussion and ten minutes of staff feedback. Consider it a success if you finish in less than 20 minutes, but allow time for meaningful conversation and feedback at the end of the meeting.

Take Meeting Notes, include the Action Items and the Owners / Responsible Person for each Action Item with a Due Date. Follow-up on Action Items and send an update before the next staff meeting.

Does it work?

Staff Meetings should not be a burden to the moderator or the participants. This is intended as an opportunity for important communication. Following are three creative exercises for measuring the effectiveness of your staff meetings.

Have a Standing Staff Meeting: No one is allowed to sit until it is over. Can you do it? Does the meeting move faster than normal or at the same speed?

Everyone is a Scribe: At the beginning of the meeting, give instructions that each person is responsible for documenting each comment, word for word, and distribute it to the other participants. How does this affect comments? Is everything shared in the word worth the time to type it? Should comments be shared in documented form? Were there comments shared at a staff meeting that were embarrassing or inappropriate for print?

The One-Week Survey: Send out a quick survey one week after the staff meeting with three questions.

Q1) What was the main topic of the Staff meeting?

Q2) How does this relate to your responsibilities?

Q3) What is the most important topic we haven’t covered?

________________________________________________________

Words of wisdom

“You want to build a strong culture? Hold every manager accountable for the culture he’s built.”

– Marcus Buckingham and Curt Coffman, First Break All the Rules

“The real problem is that people do what they’re told.”

– David Maister, First of Equals

“Being highly effective as individuals and organizations is no longer optional … it’s the price of entry.”

– Stephen R. Covey, The 8th Habit: From Effectiveness to Greatness

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