Best Practices For The Question-And-Answer Session After A Presentation Include Elements of a Good PowerPoint Seminar

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Elements of a Good PowerPoint Seminar

Seminars are one of the perfect ways to communicate and deliver the message to the target audience. This is a great way to convey the message effectively. Public speakers are always in demand and people follow them. This cult following is not easy to achieve. This comes only when one is a perfect speaker and someone who leaves an everlasting impact on the audience.

A good PowerPoint seminar consists of efficient planning and an impeccable delivery. Efficient planning is essential for an awesome presentation. A good presentation is a constitution of different elements. The different elements that make a good presentation are, the content of the presentation, designing the PowerPoint slides, and the style of delivery.

The Content of the Presentation

The Subject: Before jumping into what should be the content of the presentation, it’s important to narrow down to an interesting and engaging topic, relevant to the audience. The speaker must value the audience’s time. He should make it a point that the audience should learn by taking their time to listen to him.

Research: Proper research is required even before framing a structure for the seminar. It gives the speaker a strong command of the language, and the confidence to give and answer questions that the audience may ask. It also helps the speaker to frame new ways of describing information.

Outline: An outline or a structure gives a definite direction to the presentation, the presenter, and the audience. A proper outline when made, can save a lot of time while not properly planning this step can be a burden later, and the presenter will have to align and change the entire structure. If you create the structure it can be included on the second slide after the title slide (which usually contains the topic, presenter’s name, and date). This helps give the audience a direction as to what is to come.

Introduction: This is a short introduction to the topic and can start with quotes, any interesting data, or questions. Ice-breaking techniques can be used here to get the audience involved in the discussion.

Body: This is the longest part of the presentation and carries the theme. It is generally recommended that the presentation should not be text heavy and should use the important points in a clear way. Using relevant high-resolution images will enhance the appearance of the slides.

Conclusion: The conclusion summarizes the entire presentation. It can be a quote, an interesting question that makes the audience think, a recap of what was discussed, recommendations or suggestions, or some learning and action points.

Designing PowerPoint Slides

Microsoft PowerPoint is an excellent tool to create a powerful presentation. Easy features of Microsoft PowerPoint help even a beginner to create his own presentation. Below are outlined the points that one should consider while designing a PowerPoint presentation.

Letters: Using font type like Times New Roman and others that are already installed in Microsoft PowerPoint, gives the presentation a monotonous look. The free and attractive fonts available on the internet can be easily downloaded and used for creating a beautiful PowerPoint presentation.

Color: You can use color schemes to make the slides attractive. Make sure you use a good color combination. Make sure the text is legible and the colors are not too harsh on the eyes.

Alignment: Alignment of images and text is equally important. It should look pleasing and unbroken.

Text: If you use too much text the slides start to look clumsy and unattractive. Therefore, it is advisable that only the major points should be put in bullet format, and used in the slides. Another disadvantage of this is that the audience loses focus on the speaker and they start reading from the slides. If it is important to use the text it should be divided into small sections and parts, and proper paragraphing should be done.

Figures, Graphs, and Tables: Care should be taken not to use copyrighted images without proper permission. Images should be of good quality when displayed on a large screen and therefore high resolution images are preferred. The source of graphs and tables taken from external sources should be cited.

Animation: Lots of text and images flying all over the place don’t give a clean look to the presentation. This is also a disturbing factor. So one should be careful while using animation and should not overdo it.

Integration: This is an important factor in designing the presentation. Grouping similar topics and categories is helpful. Then you can look at setting up different font styles, background colors, themes, font styles, and font colors for the groups so that they look the same and similar, and to give the presentation a structured look. This will not make the presentation cut into different parts.

Delivery Style

clothes: The speaker is advised to wear formal and clean clothes.

Body Language: The speaker must be confident. He should use open hand gestures and should not be clumsy in his appearance or behavior. The speaker must be careful about his strength, clarity, and tone. He had to make sure he was clear and heard by the last person sitting in the last row of the hall. Eye contact with everyone in the room is a sign of a good speaker. The use of the stage is very important. The speaker can choose to use the stage freely but must be careful not to stand in front of the screen to block the projected slides.

Resources and the Setup Phase: Resources are tools, equipment or anything else the presenter needs. This includes a projector, clicker, flip chart, or laser pointer. Arriving on stage, the presenter must make sure that everything is ready.

Connect with the audience: The audience must feel connected and must pay attention to what the speaker is saying. This can be achieved if the speaker interacts with them and finds ways to make the session interactive, giving relevant examples, which seem connected to their lives. Small activities, games, questions, and quizzes help connect with the audience.

The do’s and don’ts mentioned above will help even a new speaker. The key to delivering an outstanding presentation of course comes with experience and practice, and the speaker should continually practice his research, design, and delivery skills to improve his overall presentation ability. . It is clear that giving a good presentation is not an overnight skill but an art that must be learned, developed, and improved over time. With the help of the points above, a speaker can look to deliver a presentation that is relevant and interesting.

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